HVAC software for heating and cooling contractors
From the no-heat emergency to the yearly tune-up: schedule, dispatch, quote and invoice heating and cooling work in one place.
From $44/month · website included · no credit card to start
- A no-heat call is booked online for the first open slot
- Your technician fills in the inspection form and adds photos on the visit
- You send a replacement quote with three system options
- The client approves the middle option and pays the deposit by card
- The furnace tune-up for next year is already on the schedule
Built for the way HVAC technicians work
The three things that cost HVAC businesses the most time — and what WrenCrew does about them.
Maintenance visits slip through the cracks.
Set up repeat visits (every 6 or 12 months) once. They appear on the schedule and clients get a reminder the day before.
Big replacement quotes stall.
Show good, better and best system options with photos on one quote. The client picks one and signs online.
You do not know which jobs make money.
Job costing adds up labor, materials and expenses against the price, so you see the profit on every install.
Everything in one app
Your office, your crew and your clients see the same up-to-date job — no paper, no double entry.
Quotes clients sign online
Options, photos and optional extras. Automatic follow-ups when clients go quiet.
Online booking
Clients pick a time on your booking page or website — with a deposit if you want.
Schedule and dispatch
Drag-and-drop schedule, route map and a "My Day" app for every crew member.
Invoices and card payments
Invoice in one click. Clients pay by card or bank; the money goes to your own Stripe account.
Texts, WhatsApp and email
Reminders, "on my way" texts and a two-way inbox for client replies.
A free website
A fast website made for your trade, with your services, reviews, a quote form and booking.
Reviews and referrals
Ask for Google reviews after the job and reward clients who send friends.
English and Spanish
The app and the messages your clients receive work in English or Spanish.
Jobs HVAC technicians run in WrenCrew
Add them as services with your prices — they show up on quotes, invoices and your booking page.
Simple prices
Every plan includes unlimited clients, quotes and invoices, and a website for your business. Free for 14 days.
$44/month
For the solo pro who wants to run the whole business from one easy app.
$125/month
For pros who want to automate the busywork and turn repeat work into 5-star visits.
$179/month
For contractors who want to win bigger jobs and grow more profitably.
Questions from HVAC technicians
Can I record equipment details like model and serial number?
Yes. Add your own custom fields to clients, properties and jobs, and use job forms for inspections.
Can I sell maintenance plans?
Create a recurring job with the visits per year and invoice per visit or monthly. Card on file lets you charge automatically.
Does it work for commercial work too?
Yes. A client can have several properties, each with its own address, access notes and history.
How much does WrenCrew cost?
Plans start at $44 a month for one user ($26 a month paid yearly), and the website is included on every plan. Try everything free for 14 days — no card needed to start.
Can I use WrenCrew in the UK?
Yes. Work in pounds, add VAT to quotes and invoices, and send texts and emails to your clients the same way.
Can I bring my clients from another app?
Yes. Import a spreadsheet (CSV) of your clients and services; exports from other field service apps are matched for you.
Free tools
Price your jobs with the hourly rate calculator and the job pricing calculator, or use a free quote template and invoice template.