The problem
Hours on paper, invoices late.
With WrenCrew
Operators clock in on the job; hours flow into the invoice and payroll export.
Excavation software
Excavation contractor software for small earthmoving companies
Grading, trenching and site prep: quote the work, schedule operators, track machine and labor hours, and bill in stages.
- No credit card to start
- From $44/month
- Website included
Quote approved · $5,070Garage site prep — deposit paid by card
"On my way" text sentYour client knows when you arrive
Unlimitedclients, quotes and invoices
A free websitewith online booking
On every phonefor you and your crew
English & Spanishfor your team and clients
Building & renovation
What excavation software does for excavation contractors
Excavation software helps small earthmoving companies quote site work, track hours on every job and bill fast, even when the work is measured in machine days.
In WrenCrew, save prices per hour for equipment and operators, per cubic yard for hauling and per foot for trenching. Quote with clear lines and options, collect a deposit and send progress invoices on longer jobs.
Operators clock in on site from their phones; time and expenses are logged on the job, and job costing shows whether the bid was right.
Sound familiar?
What costs excavation businesses the most time
Three problems we hear from excavation contractors — and what WrenCrew does about each one.
The problem
Bids that miss.
With WrenCrew
Job costing compares actual hours and costs with the price, so the next bid is better.
The problem
Long jobs, long waits for money.
With WrenCrew
Deposits and progress invoices along the way.
How it works
From the first call to the money in the bank
Win the job, run the day and get paid — in one app made for excavation contractors.
Clear bids for site work
Quote machines, hauling and materials as clear lines, with options for drainage or extra work.
- Hourly and unit prices
- Optional lines
- Deposit on approval
Example
Quote #1042Waiting for approval
Garage site prep
Excavator with operator, 12 hrs$1,980
Haul away spoils, 8 loads$1,440
Gravel base, compacted$1,650
French drain along back, 60 ft (option)$1,800
Total$6,870
Approve and sign
Deposit paid by card when the client approves
Hours from the field
Operators clock in on the job; you see who worked where and for how long.
- Time tracking
- Crew scheduling
- Timesheet export
Example
My Day3 visits
Site preparation12 Oak Avenue
DoneGrading and leveling43 Maple Street
On my wayTrenching74 Cedar Lane
Next Send "on my way" text
Notes, photos and checklists open on each visit
Bill as you go
Send progress invoices and compare costs with the price on every job.
- Progress invoices
- Job costing
- Expenses
Example
Invoice #2081Paid
PAID
Garage site prep
$5,070
Paid by card
from the link in the text message
from the link in the text message
Receipt emailed
and a review request sent
and a review request sent
Money goes to your Stripe account
deposit already taken off
deposit already taken off
A day with WrenCrew
A day running a excavation business with WrenCrew
No paper, no double entry: the office, the crew and the client see the same up-to-date job.
- 1
A site prep job for a new garage is approved with a deposit
- 2
An operator and a truck driver are scheduled for two days
- 3
They clock in on site from their phones
- 4
Hauling and fuel costs are added to the job
- 5
A progress invoice goes out after day one
Everything in one app
All the tools a excavation business needs
Your office, your crew and your clients — connected.
Quotes clients sign online
Options, photos and optional extras. Automatic follow-ups when clients go quiet.
Online booking
Clients pick a time on your booking page or website — with a deposit if you want.
Schedule and dispatch
Drag-and-drop schedule, route map and a "My Day" app for every crew member.
Invoices and card payments
Invoice in one click. Clients pay by card or bank; the money goes to your own Stripe account.
Texts, WhatsApp and email
Reminders, "on my way" texts and a two-way inbox for client replies.
A free website
A fast website made for your trade, with your services, reviews, a quote form and booking.
Reviews and referrals
Ask for Google reviews after the job and reward clients who send friends.
English and Spanish
The app and the messages your clients receive work in English or Spanish.
Pricing guide
How to price excavation jobs
Getting your prices right matters more than any tool. Here is what works for excavation contractors:
- Price machine time per hour including the operator, with a minimum for mobilization.
- Quote hauling per load or per cubic yard and list disposal fees.
- Add a line for unknown conditions (rock, water) or explain how they are charged.
- Use job costing to check your machine-hour rate covers fuel and maintenance.
Simple prices
Plans for every size of excavation business
Every plan includes unlimited clients, quotes and invoices, card payments and a website. No contract.
Core
For the solo pro who wants to run the whole business from one easy app.
$44/month
or $26/month paid yearly · 1 user, extra users $26
- Online booking and scheduling
- Professional quotes
- Invoices with online card payments
- Your own business website
- Built-in performance reports
- Client hub for quotes, invoices & payments
Connect
For pros who want to automate the busywork and turn repeat work into 5-star visits.
$125/month
or $89/month paid yearly · 1 user, extra users $26
- Automatic client reminders
- Card on file & automatic payments
- Job checklists & custom forms
- Automatic quote & invoice follow-ups
- Time & expense tracking
- Live team map & route planning
Grow
For contractors who want to win bigger jobs and grow more profitably.
$179/month
or $134/month paid yearly · 1 user, extra users $26
- Quotes with photos and Good / Better / Best options
- Upsell with optional line items
- Clock-in reminders when the crew arrives on site
- Job costing: see the profit on every job
- Two-way SMS & WhatsApp inbox
- Custom workflow automations
Try every feature free for 14 days — no credit card needed. Compare all plans
FAQ
Questions from excavation contractors
Still wondering if WrenCrew fits your excavation business? Try it free with your own jobs and clients.
Can I charge by the machine-hour?
Yes. Save hourly services for each machine and operator.
Can operators log hours from the site?
Yes. They clock in and out on the job from their phones.
Can I add fuel and dump fees to a job?
Yes. Add expenses to the job; they count in job costing.
Can I bill in stages?
Yes. Send progress invoices by percent or amount.
How much does WrenCrew cost?
Plans start at $44 a month for one user ($26 a month paid yearly), and the website is included on every plan. Try everything free for 14 days — no card needed to start.
Can I use WrenCrew in the UK?
Yes. Work in pounds, add VAT to quotes and invoices, and send texts and emails to your clients the same way.
Can I bring my clients from another app?
Yes. Import a spreadsheet (CSV) of your clients and services; exports from other field service apps are matched for you.
WrenCrew for other trades
The same app, set up for the way each trade works.
