The problem
Commercial clients with many sites.
With WrenCrew
One client, several properties — each with equipment, notes and its own history.
Mechanical contracting software
Mechanical contractor software for service and maintenance teams
Service calls, planned maintenance and installs for homes and businesses — with equipment records, job forms and the profit on every job.
- No credit card to start
- From $44/month
- Website included
Quote approved · $3,000Quarterly maintenance agreement — deposit paid by card
"On my way" text sentYour client knows when you arrive
Unlimitedclients, quotes and invoices
A free websitewith online booking
On every phonefor you and your crew
English & Spanishfor your team and clients
Mechanical, repair & installation
What mechanical contracting software does for mechanical contractors
Mechanical contractor software helps small HVAC, plumbing and refrigeration contractors who work across residential and commercial clients keep service, maintenance and project work in one place.
In WrenCrew, commercial clients can have several sites, each with its own equipment records, access notes and history. Maintenance agreements become recurring visits with checklists; service calls are dispatched to the right technician.
Technicians fill in job forms with readings and photos, log their time and materials, and job costing shows the real margin on every job.
Sound familiar?
What costs mechanical contracting businesses the most time
Three problems we hear from mechanical contractors — and what WrenCrew does about each one.
The problem
Maintenance agreements tracked in spreadsheets.
With WrenCrew
Recurring visits with checklists fill the schedule automatically.
The problem
No clear view of margin.
With WrenCrew
Time, materials and expenses on each job, compared with the price.
How it works
From the first call to the money in the bank
Win the job, run the day and get paid — in one app made for mechanical contractors.
Agreements that run themselves
Quote the agreement, get it signed and let the recurring visits fill the year.
- Recurring visits
- Checklists per visit
- E-signature
Example
Quote #1042Waiting for approval
Quarterly maintenance agreement
Rooftop units (3), quarterly service$2,160
Walk-in cooler check$480
Filters and belts$360
Priority emergency response (option)$600
Total$3,600
Approve and sign
Deposit paid by card when the client approves
Every site, every unit
Equipment details, access notes and photos are saved on each property for every tech.
- Multiple properties per client
- Custom fields
- Job forms
Example
My Day3 visits
Planned maintenance agreements12 Oak Avenue
DoneCommercial HVAC service43 Maple Street
On my wayRefrigeration service74 Cedar Lane
Next Send "on my way" text
Notes, photos and checklists open on each visit
Margin on every job
Hours and parts logged in the field show the profit when you invoice.
- Time tracking
- Job costing
- Reports
Example
Invoice #2081Paid
PAID
Quarterly maintenance agreement
$3,000
Paid by card
from the link in the text message
from the link in the text message
Receipt emailed
and a review request sent
and a review request sent
Money goes to your Stripe account
deposit already taken off
deposit already taken off
A day with WrenCrew
A day running a mechanical contracting business with WrenCrew
No paper, no double entry: the office, the crew and the client see the same up-to-date job.
- 1
Quarterly maintenance for a restaurant client is on the schedule
- 2
The tech fills in the equipment checklist with readings and photos
- 3
A rooftop unit repair is quoted and approved by the manager
- 4
Hours and parts are logged on the job
- 5
The invoice is sent to the client's accounts email
Everything in one app
All the tools a mechanical contracting business needs
Your office, your crew and your clients — connected.
Quotes clients sign online
Options, photos and optional extras. Automatic follow-ups when clients go quiet.
Online booking
Clients pick a time on your booking page or website — with a deposit if you want.
Schedule and dispatch
Drag-and-drop schedule, route map and a "My Day" app for every crew member.
Invoices and card payments
Invoice in one click. Clients pay by card or bank; the money goes to your own Stripe account.
Texts, WhatsApp and email
Reminders, "on my way" texts and a two-way inbox for client replies.
A free website
A fast website made for your trade, with your services, reviews, a quote form and booking.
Reviews and referrals
Ask for Google reviews after the job and reward clients who send friends.
English and Spanish
The app and the messages your clients receive work in English or Spanish.
Pricing guide
How to price mechanical contracting jobs
Getting your prices right matters more than any tool. Here is what works for mechanical contractors:
- Price maintenance agreements per year with the visits and checks listed.
- Use an hourly service rate plus parts for repairs, with a minimum charge.
- Offer priority response as a paid option on agreements.
- Review job costing per client each year before renewing.
Simple prices
Plans for every size of mechanical contracting business
Every plan includes unlimited clients, quotes and invoices, card payments and a website. No contract.
Core
For the solo pro who wants to run the whole business from one easy app.
$44/month
or $26/month paid yearly · 1 user, extra users $26
- Online booking and scheduling
- Professional quotes
- Invoices with online card payments
- Your own business website
- Built-in performance reports
- Client hub for quotes, invoices & payments
Connect
For pros who want to automate the busywork and turn repeat work into 5-star visits.
$125/month
or $89/month paid yearly · 1 user, extra users $26
- Automatic client reminders
- Card on file & automatic payments
- Job checklists & custom forms
- Automatic quote & invoice follow-ups
- Time & expense tracking
- Live team map & route planning
Grow
For contractors who want to win bigger jobs and grow more profitably.
$179/month
or $134/month paid yearly · 1 user, extra users $26
- Quotes with photos and Good / Better / Best options
- Upsell with optional line items
- Clock-in reminders when the crew arrives on site
- Job costing: see the profit on every job
- Two-way SMS & WhatsApp inbox
- Custom workflow automations
Try every feature free for 14 days — no credit card needed. Compare all plans
FAQ
Questions from mechanical contractors
Still wondering if WrenCrew fits your mechanical contracting business? Try it free with your own jobs and clients.
Can a client have several sites?
Yes. Each property has its own address, notes, equipment and history.
Can technicians fill in equipment checklists?
Yes. Build custom job forms with readings, checks and photos.
Can I send invoices to an accounts email?
Yes. Add the email the client wants invoices sent to.
Does it work for residential too?
Yes. Home and business clients sit side by side.
How much does WrenCrew cost?
Plans start at $44 a month for one user ($26 a month paid yearly), and the website is included on every plan. Try everything free for 14 days — no card needed to start.
Can I use WrenCrew in the UK?
Yes. Work in pounds, add VAT to quotes and invoices, and send texts and emails to your clients the same way.
Can I bring my clients from another app?
Yes. Import a spreadsheet (CSV) of your clients and services; exports from other field service apps are matched for you.
WrenCrew for other trades
The same app, set up for the way each trade works.
